Todoist
A fast, clean to-do list for freelancers. Type tasks in plain English, sort them by client with projects and labels, and use the free plan for up to five projects.
Features
Todoist is a to-do list app that has been around for over a decade. It does one job, keeping a list of what needs doing and when, and it does it quickly. For a freelancer juggling a handful of clients, that is often all a task tool needs to be.
What freelancers use it for
- Plain-English input. Type "Send Acme invoice every Friday" and Todoist creates a recurring task with the right date. Adding a task takes seconds, so the list actually stays up to date.
- One project per client. Projects, labels and filters let you see one client's work, or everything due today across all of them.
- List or board. Both layouts are on the free plan, so you can run a simple To Do, Doing, Done board per client.
- Everywhere you work. Apps for phone, desktop and browser, plus integrations with email and calendars.
Plans and prices
| Plan | Price | Key limits |
|---|---|---|
| Beginner | Free | 5 personal projects, 5 people per project, 5 MB uploads, 1 week of activity history, 3 filter views |
| Pro | $5/month billed yearly, $7 billed monthly | 300 projects, 100 MB uploads, full history, calendar layout, custom reminders |
| Business | $8 per user/month billed yearly, $10 monthly | Team workspace and shared billing |
Prices are in US dollars plus local tax, from todoist.com/pricing (checked 14 November 2026).
Where it falls short
- No time tracking. If you bill by the hour you will need a separate tracker such as Toggl.
- Five projects on the free plan. One project per client runs out quickly once you have more than a few clients, which is the usual point to pay for Pro.
- No client portal. You can invite someone to a project, but there is nothing like a read-only client view.
Todoist or something else?
If you want visual boards to share with clients, Trello suits that better. If you want tasks, notes and client documents in one place, look at Notion. Todoist is the pick when you want the list itself to stay out of the way. Our guide to the best task management tools for freelancers compares all six side by side.
FAQs
Is Todoist free? Yes. The Beginner plan is free and covers five personal projects with up to five people in each, list and board layouts, and reminders.
How much is Todoist Pro? $5 a month billed yearly ($60 a year), or $7 billed monthly, plus local tax.
Does Todoist track time? No. It has no built-in time tracking, so freelancers who bill hourly pair it with a separate tracker.
Can I share Todoist with a client? You can invite up to five people into a project on the free plan. There is no read-only client view, so a shared Trello board or Notion page is often the better fit for keeping clients updated.